Thank you for volunteering at the Powderkeg Beer and Chili Fest
Without the army of volunteers it takes to run and event this size we wouldn’t be able to put on a festival. Volunteers are an essential part of the Beerfest’s success. We thank you for your willingness to be a part of this great event. Please keep in mind you are representing the Exeter Area Chamber of Commerce and Exeter Parks and Recreation while working, please be courteous to your fellow volunteers and festival goers. We hope you will join us as a festival volunteer. Not only will you have a great time, you will receive:
- An official festival t-shirt, which will be your uniform during your shift
- A Tasting Glass
Below are instructions and descriptions that the festival is required to follow and the festival’s guidelines, please familiarize yourself with them. Topics covered: Tent Supervisors, SWAT (Sanitation Waster Attendants), Admissions and Ice and Keg Runners
Please remember to show up 1/2 hour before your shift to check in. The volunteer check-in entrance is on the south side of the festival towards the end of Swasey Parkway close to the admission gate.
We will hold a short orientation at the start of each shift in order to cover NH regulations, server duties, and any other pertinent information.
Greeters will wear “Ask Me” buttons and will answer guest questions before the doors open and after the event opens. They will offer program maps to guests waiting in line. These volunteers MUST be outgoing, cheerful, talkative, extroverted and knowledgeable about the event (this information will be offered prior to event dates).
This area has several volunteer positions: Cashiering, Will Call, Backstock, and Line Control. Cashiers are required to have some experience with cash registers, making change, etc. Will Call will check in guests who are on Will Call lists or have pre-purchased tickets to the Brewfest. Backstock volunteers will ensure that the cashiers are fully stocked with tasting glasses to give to guests. The Line Control volunteer will be positioned at the head of the admission line to facilitate smooth processing of the line. One captain will be appointed to coordinate this group.
One booth will be located in each venue in the beer fest and next to the chili fest and will sell additional taste tickets to guests. Must be comfortable with cash handling and making the change. Patrons purchasing more tickets will need to have their bracelets punched to ensure that they do not more than allow. The shift would be from 9 am-1 pm. If we are not sold out by 1 pm, a replacement will be needed.
One booth will be located in the venue sell beer caddies and t-shirts. Must be comfortable with cash handling and making change. These volunteers MUST be outgoing, cheerful, talkative, extroverted and knowledgeable about the products. 11 am- 1 pm
The supervisor’s main function is to coordinate any assistance between server and ice/keg runners. May relieve servers for bathroom breaks if needed.
The PKBCF is meant to be an enjoyable experience for all participants, volunteers and staff included. If someone is being obnoxious the servers have no obligation to serve them. Please tell assist as supervisor about the problem. One captain will be appointed to coordinate this group. 11 am-1:30, 1:30-4:00 pm (could be combined)
Volunteers in this position must be able to lift heavy items this position will help to bring ice to the booths. 8 am- 11 am. May assist in moving kegs to vendor’s locations at delivery.
Chili Judging (4-6)
Volunteers in this position must be able to gather samples from each chili participate and place them in the proper category. There are two categories they need to manage. Judges and Veggie. One captain will be appointed to coordinate this group. 11 am-2:30 pm. Judging will be held first. Counting of people choice will start at 2:30 pm and announced at 3:30 pm.
Sanitation and Waste is very important to running a great event. There will be a number of garbage cans that will need to be emptied regularly. With an expected crowd of 4,000 plus this will be essential in maintaining a clean and healthy atmosphere. Garbage bags and dumpster will be provided for disposal of trash. Garbage cans will be placed out prior to the event starting.
Set-up/ Break down
Assist the Events staff with preparation for the event. This can include setting up helping Chili and beer vendors to their table. Clean-up – Help with some cleanup and take down at the end of fest including moving empty kegs, tables, etc. 7 am-11 am, 3:00 pm-6:30 pm.
Thank you and…
Don’t forget to show up 1/2 hour before your shift to check in. Please Park in volunteer parking at the Exeter Parks and Recreation Department located at 32 Court St. Give you self-time to walk from parking to the fest. Again, thank you for volunteering and have a great time at the PKBCF. Cheers.